Detailed information about sizing of images, uploading, etc
- RHCC Regular Competition/Evaluation Rules
- Uploading Your Images and Information
- Preparing Digital Images
- Help Documents for Sizing Your Images
RHCC Regular Competition Rules
Images must derive from one or more original photographic image(s) created by the member and must be entirely the work of the member.
Pictorial: Images submitted for Pictorial category must have been created within the past 5 years (after September 1, 2014 for the 2019-2020 season).
Natural Things: Images submitted for the Natural Things category must have been created within the past 5 years (after September 1, 2014 for the 2019-2020 season).
Assigned Topic: Images submitted for the Assigned Topics category must originate in camera no earlier than September 1 of the start of the previous club season. That means September 1, 2018 for the 2019-2020 season.
Prints must be mounted on a rigid backing, but MUST NOT be framed. Matting is optional. The mounted print must have one dimension no smaller than 8″ and must not exceed 17″ x 22″ overall. The print, including its rigid backing, should not be thicker than 3/16″ (or 5mm) plus the print. These constraints exist so that the prints will sit properly on our print viewing equipment for judging. The back of the print must have “TOP” marked on it and be clear of any material that could cause damage or stick to another entry. Prints that have tape or any other sticky material will be ineligible and not judged. The maker’s name, RHCC membership number, image title and category must be clearly marked on the back of the entry.
Digital files must be uploaded via the website. Specific instructions on how to size your image are provided in the section below: “Help Documents for sizing your images“ (note: this is a change from previous years so the help document will be updated shortly)
For the purposes of digital competition, your image must be no greater than 1920 pixels wide or 1080 pixels high and 3 MB in size, which will be the standard for judging and presentations. The image coming from your digital source (camera) and the image you process on your computer with editing software will almost always be larger than this. Consequently it will need to be reduced in size at some point in your workflow.
Re-entries: An image (print or digital image) entered into any RHCC Competition must be substantially different than any image entered by the same maker in the same or in a previous RHCC Competition, regardless of format (print or digital) or colouring or toning. Members may request the competition team to confirm the eligibility of images prior to the submission deadlines.
Packaging: Prints must be enclosed in a cover for their protection. Avoid sticky materials of all kinds in packaging. Please label your packaging so it can be returned to you with your prints.
Disclaimer: All reasonable care will be taken to protect the entries. The entries are accepted for judging on the condition that neither the RHCC nor its officers will be held responsible for any loss or damage occurring to them.
Uploading Your Images and Information
( All Competitions )
Entries: You identify and upload each individual entry our RHCC web server. All information about your image, whether Print or Digital, is provided on the website form – there are no paper forms to fill in or hand in.
To submit an image you must be a fully paid-up member and you must have a login id and password to access the server. Existing members have a login id/password; new members will have them emailed shortly after they join. If you don’t know your login id/password, simply email or for a reminder. If you remember your login id but forget your password, please use the reset password facility on the log in page.
Upload Links: The Competition Upload Links page contains links to the upload pages for all currently open competitions.
For digital images you use the website upload page to identify and upload the image.
For prints you use the website upload page to identify and upload a digital version of the image. You physically bring the print to the Club meeting on the submission night or deliver them to the Competitions Coordinator prior to the submission deadline.
Slides or negatives must be printed or scanned and submitted as digital images.
Preparing Digital Images
You should edit your image at its original resolution (master image) and create derivative files for output as needed (derivative image). This might require you to open and close the image in PhotoShop or other editing software multiple times. To do this without ruining the quality of your image, these intermediate master saves must be done in the photo editor’s native format (a PSD file in the case of PhotoShop). By saving to the native format, hereafter referred to as a PSD file, you will retain your image layers and the image will not be compressed when saved. If you were to repeatedly save/re-open the file in JPG format you would eventually overly compress the image and it would become pixelated. There is no real benefit to saving to the TIF format – use your photo editor’s native format for maximum compatibility.
Cropping your image is an important step to improve your image’s composition. However, recognize that while the Crop tool is one of PhotoShop’s most important tools, it’s also it’s most destructive (and in some subtle ways). Once you have cropped the image, you can never restore the pixels – they are thrown away forever (unless you back track your history … but once the cropped, master file is saved the pixels are gone for good). So, while it is important to crop compositionally, it’s best to leave this step to later in your workflow. For example, if you crop to print an 8×10 then later want to produce an 11×14 you will notice that the width :: height ratio for these two formats is different (10x 8 is 1.25 :: 1 and 14×11 is1.27 :: 1. This difference might cause a compositional issue in your final print.
After you have worked your master file and it’s time to produce a derivative file for printing or web loading, then it’s the time for re-sizing the image to it’s final size and sharpening it. Since the cropping, resizing and sharpening steps are not terribly creative and are repeatable it’s conceivable that in your workflow you would create the derivative file to your requirements; perhaps note the crop/resize/sharpen parameters in your notes; use the file and then discard it to save space.
To drive the point home, you should not resize or sharpen your master image as that will introduce digital artifacts (distortion) that will become unnatural as you work with the image. Do cropping, resizing and sharpening on a derivative image and always go back to your master and work forward to make subsequent copies for different purposes.
Help Documents for sizing your images
How to resize your images for submission to competitions at 1920 wide x 1080 high, 3 MB maximum dimensions? Download this tutorial document.